Eton Community Privacy Policy

This privacy policy is a statement that discloses the ways our website collects, uses, discloses, and manages the data of its visitors and customers. It fulfills a legal requirement to protect a visitor or client's privacy. This Privacy Notice shall become effective as of 25 May 2018. 

 

This online privacy policy applies only to information collected through our website, and not to information collected offline.

 

By using our site, you consent to our privacy policy.

 

If we decide to change our policy, we will post those changes on this page, and/or update the Privacy Policy modification date 22 May 2018.

Who we are

The Eton Community Association is thriving association of residents, retailers and business working together to improve Eton (Berkshire,UK) as a place to live in, work in, and visit. Our web site is www.etoncommunity.co.uk

This web site and its regular newsletter aims to provide information about news, events and life in the town of Eton in Berkshire for its residents. 

 

The association meets at least quarterly and is committed to:

 

We are based in Eton in the United Kingdom. Ros Rivaz is the Chairman of the Association and can be contacted at chairman@etoncommunity.co.uk

 

How the law protects you

Data protection laws state that we are only able to process personal data if we have valid reasons to do so. The basis for processing your personal data includes, but is not limited to, your consent, regular newsletters, and to contact you for customer service purposes.

 

How do we collect personal data from you?

We receive information about you from you when you use our website, complete forms on our website, if you contact us by phone, email or otherwise in respect of any of our projects and services. 

Your personal data may be automatically collected when you use our services, including but not limited to, your IP address, device-specific information, server logs, device event information..

What type of data do we collect from you?

We collect personal information from you when you register on our site to subscribe to our newsletter.

When subscribing on our site to receive our emailed newsletter, you will be asked to enter your name and e-mail address. Visits to our web site are always anonymous.

Like most websites, we use cookies and/or web beacons to enhance your experience, gather information, and track visits to our website. Please refer to the “cookies” section below for information about cookies and how we use them.

If you subscribe to our newsletter via our Web site we will only collect your name and email address. Other personal data that we may collect from you if you provide it directly to us includes your name, address, email address, phone numbers. We may also keep details of your visits to our site including, but not limited to traffic data, weblogs and other communication data. We also retain records of your queries and correspondence, in the event you contact us.

How do we use your data?

We use information about you in the following ways:

·        To provide you with products and services, such as when you apply for tickets for published community events;

·        To improve our website  - we continually strive to improve our website based on the information and feedback we receive from you.

·        To send regular emailed newsletters - the email address will be used to send you information and updates on our activities, related product or service information, etc. Note: If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each newsletter.

·        To carry out marketing and statistical analysis;

·        To notify you about changes to our website and services;

·        To inform you of service changes.

 

Who has access to your personal data?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect others or our rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

At our discretion, we may include or offer third party products or services on our website. These third parties have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites or services. Nonetheless, we seek to protect the integrity of our site, and welcome any feedback about these sites and services.

 

For the avoidance of doubt, we do not and never shall sell your personal data to third parties for marketing or advertising purposes.

 

We may pass your personal data to third parties for the provision of services on our behalf. However, we will only ever share information about you that is necessary to provide the service and we have specific contracts in place, which ensure your personal data is secure and will not be used for any marketing purposes.

We may share your personal data if we are under a duty to disclose data in order to comply with any legal obligation or to protect the rights, property, or safety of our customers, others, or us. This includes but is not limited to exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and dispute policies. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

We may use your data to create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services; 

Where we store your personal data

Our online presence is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to promote our organisation and services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. 

As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

How do we communicate with our site visitors?

If you have subscribed to our regular newsletter, in addition to receiving our newsletter, we may contact you to poll your opinions through surveys or questionnaires, to send updates about our organisation, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email, or telephone.

How do we use cookies and other tracking tools?

Our website tracks personal information through the use of cookies using tracking tools such as cookies, flash cookies and web beacons.  We use third-party services, including Google Analytics who also place cookies or utilizing other tracking technologies through Wix´s services, who may have their own policies regarding how they collect and store information. 

Cookies are small files that a site or its service provider transfers to your computers hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.

If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Like most websites, if you turn your cookies off, some of our services may not function properly.

Privacy policy updates

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

Your rights and Accessing and updating your data

You have the right to object to our use of your personal data, or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten. There are legal and accountancy reasons why we will need to keep your data, but please do inform us if you think we are retaining or using your personal data incorrectly.

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at secretary@etoncommunity.co.uk 

How do you withdraw your consent?

  1. We provide a link on the bottom of each newsletter whereby you can unsubscribe. If you unsubscribe, we will remove the personal details that we hold for you and will not email you in future.

  2. Alternatively you can also always directly contact secretary@etoncommunity.co.uk and ask us to remove your subscriber details from our platform.

How do we protect your information?

Your personal data is held within the Wix Platform and they are responsible for maintaining the safety of your personal information.

Links to other sites

We may provide links to third party sites. Since we do not control those websites, we encourage you to review the privacy policies of these third party sites. Any information that is supplied on these sites will not be within our control and we cannot be responsible for the privacy policies and practices of these.

Liability

We agree to take reasonable measures to protect your data in accordance with applicable laws.

Data Breaches

In the event of a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.

Contact us

Please e-mail any questions or comments you have about privacy to us at: secretary@etoncommunity.co.uk

Your right to make a complaint

You have the right to make a complaint about how we process your personal data to the Information Commissioner:

https://ico.org.uk/concerns/

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113

CONTACT 

Chair – Ros Rivaz – chairman@etoncommunity.co.uk
Secretary – Leonie Bryant – secretary@etoncommunity.co.uk

Treasurer – Malcolm Leach – treasurer@etoncommunity.co.uk

Editor – Peter Eaton – editor@etoncommunity.co.uk

Copyright Eton Community Association 2017 

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